POLICY
♦ (YOUR COMPANY NAME). does not use involuntary or forced labor – indentured, bonded or otherwise nor does
it support the use of forced or compulsory labor in any form including bonded,
forced, and/or compulsory prison labor.
♦ (YOUR
COMPANY NAME). prohibits all relevant individuals from coercing employees
in any way or unnecessarily limiting employees’ freedom of movement.
♦ The Company does not require employees to submit originals of documents at the time of employment or during the period a person is employed
with the company.
♦ (YOUR COMPANY NAME). does not do business with vendors/suppliers
found to be using forced
labor in any form.
PROCEDURE
• (YOUR
COMPANY NAME).
1. Maintains employment application or contract, to include a statement affirming that applicants are seeking employment voluntarily and are not under threat or any penalty
and to be signed by each applicant.
Copies are maintained in the employee’s Personnel file.
2. Obtains an affirmative statement
from all labor brokers/agents used by the (YOUR COMPANY NAME). are not supplying labor that is involuntary or
forced.
3. Issues compensation directly to third party (Contractor) or to worker as mentioned
in their contract, company makes
sure that the third party (Contractor) makes correct payment to his workers
as agreed.
4. Job description of each Security
staff has been defined, limiting
security tasks to normal security
matters such as the protection of property or personnel.
5. At the time of hiring Head of Admin /
CR / Department Heads / Contractor ensures
I. The employee signs no bond as a token
for continued employment.
II.
All employees, original documents
are
only
asked
from the employees for the verification of photocopy documents and after verification, original documents
will be returned to the
employees.
III.
During
the time of employee’s interview, the potential candidate
is briefed about the
fact that he/she is under no compulsion to join
the company and similarly he is free to disassociate with the company
as per his / her own free will at any given
time but under compliance with
the rules as agreed in the appointment letter.
6. CR/ Factory Manager ensures that the workers who are frequently doing overtimes are under no pressure
or threat from
their respective Departmental
Heads / Contractors
for compulsory overtime.
7. In case where any company’s employee decides
to leave the company.
Factory Manager
asks about the reason (s) of leaving in order to make sure that he / she is not leaving under any
unlawful compulsion or threat.
8. CR/ Departmental Heads are responsible
for
communicating,
deploying and monitoring the
Practice of effectively prohibiting
involuntary or forced labor.
9. Factory Manager / CR train all departmental heads on the (YOUR
COMPANY NAME).
policies and
procedures prohibiting involuntary or forced labor.
10. Suggestion box is placed in the facility,
if any employee wants to report any incident he / she can
use the suggestion box without
mentioning his / her identity,
the matter will be investigated and resolved by the Company, after discussing the complaint with
Managing Director.
11. CR/ Factory Manager ensures continuous communication between workers and management
through designated members of different committees, the issues related to the workers are communicated to the
management for effective corrective
and preventive measures to ensure workers satisfaction.
RESPONSIBLE PERSON
• CR,
Factory Manager are responsible for:
o Proper communication of company’s prohibition of forced labor
policy to the respective supervisors
and workers.
o Organizing meetings and training programs
to ensure that the policy is properly communicated and understood, the minutes of the
meeting are then recorded and circulated
to all the participants as per
distribution record list.
o In case of any incident is reported either through suggestion / complaint box or directly through workers,
Asst. General Manager, Compliance will immediately
communicates
the matter (s) to the top management for immediate rectification and necessary
action.
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